Try these methods to help you find your way through a very long document or go directly to a specific element. Each version of MS Word varies slightly as to where these features are found, and your customizations may have hidden the status bar, so go ahead and Google any tip plus the specific version number of your Office software to find out exactly how it works on your version of Word. (Mac shortcuts are given first, below.)
- Scroll with the arrow keys. Hold down the option key to jump one paragraph at a time instead of one line at a time.
- Click and drag the bar along the right side of the window. Page numbers will be displayed as you scroll. If styles have been applied to headings, those will also display.
- Hold the fn key while you arrow up or down to jump one screen at a time. (pg down)
- If styles have been applied to headings, open the Document Map pane and click on any entry to be taken to it.
- Open the Thumbnails Pane in the Sidebar too see miniature versions of every page. Click on any page to go to it. Find the Sidebar options in the View menu if there is no icon on your toolbar.
- Use the Find tool to search for a word or distinctive phrase. cmd + f (ctrl + f)
- Double-click the page number displayed in the status bar at the bottom of the window to jump to a specific page, section, graphic, etc. This opens the Go To panel of the Advanced Find and Replace tool which gives over a dozen options.
- Click the dot at the bottom right of the window, between the double-arrows pointing up and down. Then you can browse the document by elements such as graphics and tables.
- Skip to the end of the document: fn + cmd + right arrow (ctrl + end)
To skip to the beginning, use the left arrow instead (home).
- Bookmarks, once inserted, can be used for cross-links within the document and between documents. They can also be used to navigate the document. Use the Go To pane of Advanced Find and Replace to search by bookmark. (See #8.)
For tips on how the option key can help you navigate (ctrl key in Windows), see the three-part series on advanced word techniques.