Keyboard shortcuts are a fantastic way to speed up your pace when working on a computer. Never taking your hands off the keyboard to mouse through ribbon options makes a huge difference.
Anyone who has created a macro knows that they can assign a keyboard shortcut to a macro at the beginning of that process. Well, you can assign a shortcut later, too. You can even assign a shortcut to any existing MS Word function. It’s easy.
Create a Word Keyboard Shortcut in 5 Steps
- a) On a Mac: On the Tools menu, select Customize Keyboard.
b) On the Windows OS: From the File ribbon, select Options, then click the Keyboard Shortcuts: Customize button on the bottom left (Figure 1).
- From the list on the left of the dialog box that opens, select the Category (Figure 2). Note that you can select Macros as well as any existing function. This narrows down the options you see in the right-hand list of Commands.
- Select a command.
- Click in the field for Press new keyboard shortcut: Try something that is intuitive for you. For a an author query comment tem, for example, try ctrl + Q. Below that field, Word will tell you if this shortcut is already assigned to a function. You may have to try several key combinations before you find one that is not assigned.†
- Click the OK button.
Note the keyboard shortcut you just made. A sticky note on the monitor works if you can’t write directly on your keyboard. Tune in to the next “How To” post for instructions on printing out your keyboard shortcuts.
* This works for Word 2016 and 365.
† An editor once asked for a list so she could just choose an original key combo the first time, but there are too many for that to be a more helpful approach.