Sometimes a photo jumps off the page and you just can’t find it anymore. Sometimes text is hiding in a text box, pretending it’s regular text. There are many reasons editors need a way to find such graphics other than simply clicking on them. In Word 365 (2016), finding graphics can be a snap:
- In the manuscript, create a new text box using the Text Box option on the Insert ribbon.
- Select the new text box by clicking on it.
- Press the Tab key to go to the next graphic, then the next, and so on.
It’s that easy. It may be that easy in other versions of Word such as 2010, 2011 or 2013 as well.
Distinguishing Pictures from Text and Objects
To tell whether the selected item is a photo or a text box, check which new ribbon has popped up once you click on the item: Picture Format or Shape Format. If both ribbons appear, the selected graphic is probably actually a group of graphics and one of them is either a shape or a text box. In that case, click on each item in the group to check which of them have editable text areas.
Bringing Graphics Back Into View
When you can’t seem to see a selected graphic, bring it back onto the page by adjusting its alignment. With the graphic selected, look on the Picture Format or Shape Format ribbon then click the Align icon and select an alignment that will bring the item back onto the page: left, right, or center. (Shown here.)