There are a bunch of reasons that an editor might have to paste text with tracked changes into a master document. Perhaps the original text was
- marked up by the legal team or safety expert and it helps to maintain that notation during the editorial process.
- edited to satisfaction in one document and repeated in several others.
- drafted by the writer in between versions.
- marked up in one section and needs to be moved to another section.
This is easy to do in MS Word 365 (2016), but the steps are precise:
- In the source document, turn off Track Changes.
- Copy the text.
- In the destination document, turn off Track Changes.
- Paste the text.
Seems easy, right? The key is simply turning off Track Changes in both documents. Do anything else, and you’ll likely find these errors:
- When track changes is on in the source document but off in the destination, Word drops all of the tracking.
- When track changes is on in the source document and on in the destination, Word marks the entire pasted text as added content.
- When track changes is off in the source document but on in the destination, Word keeps any deletions and marks them up as deleted, and marks the rest of the pasted content as a new addition.
If pasting still malfunctions, try the additional step of pasting while “keeping source formatting.” On the Home ribbon, click the down arrow beside the paste icon and select that option from the drop-down list.