In the last few Tech Tips, we looked at taming Word: by using a split screen to navigate in a single long document, by using the Tabs for Word add-in to manage several documents at once, and by using Word’s default Ctrl + shortcuts for navigating in the document. Today, we’re looking at what Ctrl + Page Up/Down navigation can do within two specific modes.
Ctrl + Page Up/ Down for Searching and Browsing
- Find Results Use Ctrl + F to open the Find and Replace box (or the Find navigation box in Word 2007/2010). After you’ve entered your search term, return to the body of the document. Ctrl + Page Up/Down will move you through the results. To go from one search result to the next, use Ctrl + Page Down; to return to a previous result, use Ctrl + Page Up.
- Browsed Objects You can navigate directly to items other than find results. The browse object menu is accessible by the very small circle at the bottom of the vertical scrollbar or by the Ctrl + Alt + Home shortcut.
You can navigate through the objects using the arrow keys and select your choice by hitting Enter. Once you’ve chosen an object to browse by, you can use Ctrl + Page Up/Down to go to the previous or next item in the document. For example, if you browse by comments, Ctrl + Page Up/Down will take you from comment to comment.
Next week, we’ll finish leaping and bounding through Word with a few bonus Ctrl + shortcuts.
Image courtesy of Nina Matthews Photography.